Project Administrator

Summary

We are seeking a highly organised and detail-oriented Project Administrator to join our team. They will play a key role in supporting the successful delivery of civil construction projects by providing comprehensive project coordination and administrative support.

Working closely with the project team, this role assists with the preparation of project-specific safety, access and operational documentation, coordination of resources and contractors, scheduling of works, and monitoring project progress. The position also supports site activities, internal project controls, performance tracking, and effective communication with stakeholders to ensure projects are delivered safely, efficiently and to a high standard.

Key Responsibilities and Duties

• Ensuring safe and efficient delivery including managing works to meet client expectations and industry / regulated safety and technical standards
• Development of project briefs, schedules and management plans
• Managing project to deliverables including by project coordination, scheduling and administration
• Preparation of project documentation including safety management plans, access requests and other project specific documents
• Internal reporting and job management
• Stakeholder communication within boundaries of the projects
• Supervising of project activities
• Management of project contractors
• General administrative duties as needed (including financial)

Skills and Experience

• 2+ years in a project administration (construction) or similar coordinator role
• Knowledge of Rail Standards, requirements and processes (desirable but not essential)
• Proficient in use of Microsoft Office Suite (Word, Excel)
• Communicates technical concepts in a clear manner
• Strong written communication skills including report writing
• Strong organisational skills with the ability to manage multiple tasks and priorities
• Detail-orientated with a proactive and problem-solving mindset
• Ability to work effectively both independently and as part of a team

Qualifications

• Qualifications in Business Administration (or similar)
• Current driver’s license